Forecast
Invoicing budget, schedule, quotation or subscription.
Invoicing & payment collection
Prepare faster. Stay in control. Get paid sooner.
Tempolia connects budgets, time, expenses and subscriptions to invoice preparation, then tracks payments, direct debits, reconciliation, balances and reminders.
Fully web-basedData hosted in FranceIndependent software vendor since 1988
Preparation ≠ issue genuine review before approval.
Prepare
Pull through time, expenses, quantities or phases.
Review
Status, amounts, descriptions, VAT, customer and template.
Issue
Numbering, PDF, Factur-X, email and delivery.
Collect
Payment, reconciliation, reminders and accounting export.
Invoices awaiting approval
Keep a review stage before creating the final document.
The draft remains editable. The person in charge can correct the source, description, lines and template. The invoice is issued only after approval.
- Filters by company, customer, period and status
- Detection of documents that need correcting
- Batch preparation or engagement-by-engagement processing
- Deposit invoices, credit notes and final balances
Invoicing methods
Your contract defines the invoice, not the software.
Fixed fee & subscription
Recurring due dates, renewals and flexible adjustments.
Time spent / time and materials
Select the time to invoice, apply custom rates and attach a detailed schedule.
Progress billing
Percentage by phase, cumulative amounts and successive progress invoices.
Quantity
Payslips, units produced or volumes with rate scales.
Expenses & disbursements
Controlled recharging with supporting documents and VAT rules.
Calculation formulas
Calculated sales codes and rules specific to your organisation.
Payment collection
The cycle does not end when the PDF is sent.
- Cheques, bank transfers, direct debits and other payments
- Automatic or manual reconciliation
- Mandates, UMRs, SEPA files and rejection tracking
- Bank transaction retrieval through PSD2
- Aged receivables, due-date schedules, outstanding amounts and tailored reminders
- Export invoices, payments and transactions to your accounting system
Use cases
Four invoicing scenarios to test against your own rules.
Invoice a subscription or monthly fixed fee
The invoicing budget prepares the scheduled instalments, then each document goes through a review stage before issue.
Invoice the services actually delivered
Time, expenses, disbursements or quantities recorded against the engagement feed the invoice lines.
Issue invoices based on project progress
Budgets, phases, milestones and completion percentages structure the preparation of progress invoices.
Track payments, reminders and accounting
The invoice updates customer balances, direct debits, reminders, aged receivables and accounting exports.
Frequently asked questions
Sales cycle
Can invoices be prepared before they are approved?
Yes. Invoices awaiting approval are a separate stage before final issue.
Which invoicing methods are available?
Fixed fee, subscription, time spent, expenses, quantities, budget, progress, deposit and calculation formulas.
Does Tempolia manage SEPA direct debits?
Yes. Mandates, UMRs, direct debits, XML files and rejections can all be tracked as part of the payment cycle.
Workflow
From work delivered to payment received.
Prepare
Pull through time, expenses, budgets, fixed fees, quantities or milestones.
Review
Check lines, amounts, customer, engagement, template and due date.
Issue
Approve the final document and generate the PDF and Factur-X file.
Collect
Enter or retrieve payments, reconcile them and manage direct debits.
Remind and export
Send aged receivables, reminders, entries and documents to accounting.
Detailed features
The features that make the process measurable and controllable.
Multiple invoicing methods
Actuals, fixed fee, subscription, deposit, quantity and progress.
Approval stage
The prepared invoice remains reviewable before issue.
Customisable templates
Tailored headers, lines, schedules and correspondence.
Factur-X
A readable PDF with structured data.
Payments and SEPA
Reconciliation, direct debits, rejections and customer balances.
Reminders and exports
Aged receivables, campaigns and accounting transfers.
Work-to-invoice timeMetric tracked in the project
Amounts awaiting approvalMetric tracked in the project
Overdue and not-yet-due receivablesMetric tracked in the project
Who it is for
One core solution, with workflows tailored to each organisation.
Frequently asked questions
Points to check during the demo.
Can the invoice be edited before issue?
Yes. Preparation provides a review stage before the final document is issued.
Can several invoicing methods be combined?
Yes, depending on the engagement: fixed fee, actual time, quantity, deposit, subscription or progress.
What happens after the invoice is issued?
Tempolia continues the cycle with payments, reconciliation, reminders, aged receivables and accounting exports.
Test your invoicing methods against real cases.
The demo follows one complete cycle — preparation, review, issue, payment, reconciliation and reminders — to validate your rules, permissions and expected outputs.
No commitmentReal business casesDirect discussion with the team