Forecast
Invoicing budget, schedule, quotation or subscription.
Invoicing & payment collection
Billing software for professional services firms
Prepare faster. Stay in control. Get paid sooner.
Tempolia prepares actual-time, fixed-fee, subscription, deposit, quantity, milestone or progress invoices from budgets, time and expenses. The source of every line remains reviewable before issue, transmission, payment and accounting export.
Preparation ≠ issue genuine review before approval.
Prepare
Pull through time, expenses, quantities or phases.
Review
Status, amounts, descriptions, VAT, customer and template.
Issue
Numbering, PDF, Factur-X, email and delivery.
Collect
Payment, reconciliation, reminders and accounting export.
Invoices awaiting approval
Keep a review stage before creating the final document.
The draft remains editable. The person in charge can correct the source, description, lines and template. The invoice is issued only after approval.
- Filters by company, customer, period and status
- Detection of documents that need correcting
- Batch preparation or engagement-by-engagement processing
- Deposit invoices, credit notes and final balances
Invoicing methods
Your contract defines the invoice, not the software.
Fixed fee & subscription
Recurring due dates, renewals and flexible adjustments.
Time spent / time and materials
Select the time to invoice, apply custom rates and attach a detailed schedule.
Progress billing
Percentage by phase, cumulative amounts and successive progress invoices.
Quantity
Payslips, units produced or volumes with rate scales.
Expenses & disbursements
Controlled recharging with supporting documents and VAT rules.
Calculation formulas
Calculated sales codes and rules specific to your organisation.
Payment collection
The cycle does not end when the PDF is sent.
- Cheques, bank transfers, direct debits and other payments
- Automatic or manual reconciliation
- Mandates, UMRs, SEPA files and rejection tracking
- Bank transaction retrieval through PSD2
- Aged receivables, due-date schedules, outstanding amounts and tailored reminders
- Export invoices, payments and transactions to your accounting system
Use cases
Four invoicing scenarios to test against your own rules.
Invoice a subscription or monthly fixed fee
The invoicing budget prepares the scheduled instalments, then each document goes through a review stage before issue.
Invoice the services actually delivered
Time, expenses, disbursements or quantities recorded against the engagement feed the invoice lines.
Issue invoices based on project progress
Budgets, phases, milestones and completion percentages structure the preparation of progress invoices.
Track payments, reminders and accounting
The invoice updates customer balances, direct debits, reminders, aged receivables and accounting exports.
Workflow
From work delivered to payment received.
Prepare
Pull through time, expenses, budgets, fixed fees, quantities or milestones.
Review
Check lines, amounts, customer, engagement, template and due date.
Issue
Approve the final document and generate the PDF and Factur-X file.
Collect
Enter or retrieve payments, reconcile them and manage direct debits.
Remind and export
Send aged receivables, reminders, entries and documents to accounting.
Detailed features
The features that make the process measurable and controllable.
Multiple invoicing methods
Actuals, fixed fee, subscription, deposit, quantity and progress.
Approval stage
The prepared invoice remains reviewable before issue.
Customisable templates
Tailored headers, lines, schedules and correspondence.
Factur-X
A readable PDF with structured data.
Payments and SEPA
Reconciliation, direct debits, rejections and customer balances.
Reminders and exports
Overdue and not-yet-due receivables, reminder campaigns and accounting transfers.
Who it is for
One core solution, with workflows tailored to each organisation.
Frequently asked questions
Topics to cover during your demonstration
Can invoices be prepared before they are approved?
Yes. Invoices awaiting approval remain at a preparation stage distinct from issue: lines, amounts, descriptions, customer, VAT, template and due date can still be reviewed or corrected. Final numbering, the PDF and Factur-X are produced only after the document has been approved.
Which invoicing methods are available?
Tempolia supports fixed fees, subscriptions, time spent, expenses, disbursements, quantities, budgets, progress, deposits and calculation formulas. Activity data is brought into a preparation stage where prices, descriptions, VAT, template and due date remain reviewable before approval.
Does Tempolia manage SEPA direct debits?
Yes. Tempolia tracks mandates and their UMRs, prepares direct debits and generates the XML files intended for the bank. Payments and rejections remain linked to the customer cycle, supporting reconciliation, due-date monitoring, aged receivables and reminders.
Which formats are produced when an invoice is issued?
After approval, Tempolia numbers the document and generates a customisable PDF together with Factur-X, combining a readable document and structured data. The invoice can then be emailed or transferred through the selected route, while its status remains visible in the customer cycle.
Can several invoicing methods be combined?
Yes. Depending on the engagement, one preparation can include fixed-fee, actual-time, expense, disbursement, quantity, deposit, subscription or progress items. The organisation’s pricing rules and formulas are applied before the approval stage so that the team can review both the detail and the total.
What happens after the invoice is issued?
Once issued, the invoice updates the customer’s balances and due dates. Tempolia continues the cycle with payment entry or retrieval, reconciliation, direct debits and rejections, aged receivables, tailored reminders, and the export of invoices, payments and movements to the accounting system.
Test your invoicing methods against real cases.
The demo follows one complete cycle — preparation, review, issue, payment, reconciliation and reminders — to validate your rules, permissions and expected outputs.
No commitmentReal business casesDirect discussion with the team