Actual-time calendar
View the day, then move or resize time entries.
Time & expenses
Time tracking software for projects, matters and activities
Simple entry for users. Reliable data for the business.
Unlike attendance-focused clocking, Tempolia assigns every time entry to an engagement, matter, project or activity. Once reviewed, the same data supports budgets, invoicing, capacity and profitability.
Five time-entry interfaces calendar, line, table, timer and AI / MCP assistant, plus CSV import.
Time entry
Freedom in how you enter time: five interfaces available!
Line entry
Quickly add an activity with its client, engagement, task and description.
Monthly table
Enter several days and engagements in one summary grid.
Timer
Start, pause and allocate time to the right engagement.
AI / MCP assistant
Query data and trigger permitted actions according to user rights.
… and CSV import
Bring in structured CSV timesheets during a migration or for an occasional requirement.
Check
Spot omissions before they affect invoices or profitability.
- Available hours, absences, public holidays and completeness checks
- Entry, editing and viewing permissions by profile
- Period locking and action history
- Billable and non-billable distinction
- Actuals by client, engagement, staff member, task or period
Expense claims
From receipt to accounting export.
Photograph or upload the receipt, check the data suggested by OCR (optical character recognition), allocate the expense to the right engagement, then track its reimbursement or rebilling.
- Customisable expenses, disbursements and categories
- VAT, scales and reimbursement rules
- Expense budgets and actual-versus-budget comparison
- Attachments and evidential value in line with your document-management policy
Use cases
Entry methods tailored to each working context.
Enter time from the calendar or a quick list
The staff member selects the client, engagement, task and duration without entering the data again later.
Complete a timesheet in a grid
Teams that work by period can complete and review a monthly view.
Photograph an expense receipt
The receipt is attached to the expense claim and OCR helps capture the relevant information.
Approve and lock a period
Managers check completeness before the data is used in reports and invoices.
Workflow
From time worked to actionable data.
Enter
Calendar, lines, tables, monthly entry or timer.
Check
Reminders, permissions, completeness and allocation consistency.
Approve
Managers and teams correct anomalies before the period is closed.
Allocate expenses
Receipts, OCR, reimbursement, project cost and rebilling.
Analyse
Completion rate, budget variances, capacity and non-billable time.
Detailed features
The features that make the process measurable and controllable.
Five time-entry interfaces
Tailor the interface to the user profile and working context.
Completeness checks
Identify missing time before invoicing or analysis.
Expense claims and OCR
Link the receipt, engagement, reimbursement and rebilling.
Budgets and capacity
Compare planned, available and actual hours.
Valuation
Cost and selling price by staff member, task or engagement.
Exports and reports
Analyse and transfer data without re-entering it.
Relevant professions
One shared foundation, with practices tailored to each organisation.
Frequently asked questions
Topics to cover during your demonstration
Can entry checks be made mandatory?
Yes. Entry, editing and viewing permissions can be defined by profile, with open or locked periods and completeness checks. The workflow is aligned with the responsibilities of staff and managers so that anomalies are corrected before the period is closed and before the data is used in reports or invoices.
How are missing time entries handled?
Tempolia compares entered time with available hours, absences, public holidays and expected periods to reveal gaps. Reminders and completeness checks help teams correct omissions before the period is locked and before incomplete data reaches reports, capacity analysis or invoicing.
Can expenses be exported to the accounting system?
Yes. Approved expense data can be exported with its categories, VAT, allocations and reimbursable amounts in the format expected by the accounting software. The precise flow, systems of record and checks are reviewed during scoping to prevent re-entry and duplicate data.
Can expenses be rebilled?
Yes. An expense can be linked to the customer and engagement, tracked for reimbursement to the staff member and selected during invoice preparation. Categories, supporting documents, VAT rules and rebilling terms remain identifiable, keeping internal cost, expenses and disbursements distinct.
Can time be valued differently for each engagement?
Yes. Cost and selling price can be determined by staff member, task, engagement, quantity or an appropriate calculation rule. This valuation feeds budgets and reports to compare planned, actual and billable time, then analyse profitability without changing the duration originally entered.
Try your entry methods with your own teams.
Calendar, line, table, timer, import or AI / MCP assistant: the demo reflects how you work and validates the workflow, permissions, checks and expected outputs.
No obligationReal business use casesDirect discussion with our team